Freshbooks Vs Quickbooks Comparison

Shouldn't accounting be easier with all of today's modern technology? That's one of the most common laments among small business owners. Whether you're trying to track income, note expenses, create budgets, or file your taxes, everything can seem just as complicated as it did thirty years ago.

Accounting software aims to put a stop to that. The point of accounting software is to use computer programs to automate a lot of the calculations, tracking, and financial management of a small business. There are dozens of different programs available.

Some programs have free tools, while others have a variety of paid versions that have different feature limits. Some can help with month-to-month bill management, while others may have trackers for expenses and travel mileage. The right software for you will vary depending on your specific needs.

Two of the most popular options on the market are Freshbooks and Quickbooks. Quickbooks is well-known for being an accounting software used by accountants dealing with large corporate finances. Freshbooks, on the other hand, is better known as a system used by freelancers and contractors.

I've taken a look at the features and setup of both programs to help you figure out which will work better for you.

Overview of Freshbooks and Quickbooks

Shared Features

  • Financial management software with multiple pricing plans.
  • 30 day free trial available.
  • Expense tracking.
  • Receipt tracking.
  • Ability to send invoices.
  • Third party app integration.
  • Assistance with taxes and tax filing.
  • Client retainer tracking with premium.
  • Recurring invoices with premium.
  • Subcontractor management with premium.

Unique Freshbooks Features

  • Four highly affordable plan options.
  • Ability to track time.
  • Ability to send estimates.
  • Collaborative teamwork features.
  • Scheduled late fees with premium.

Unique Quickbooks Features

  • Five available plans.
  • Mileage tracking for company cars.
  • Inventory tracking with premium.
  • Bill management and paying with premium.



When Freshbooks was first launched, the software didn't have a huge number of features. Over the past few years, though, it's been outfitted with enough features to rival the competition. It's best for sole proprietors, since the program structure doesn't allow a lot of room for an expanding business.

Freshbooks vs Quickbooks

One of the more recent features is the addition of acceptance of ACH payment. There's also the ability to input information about retainers. This is ideal for accountants, attorneys, and other self-employed professionals who frequently work on retainer.

Another feature that makes Freshbooks a strong competitor is the use of double-entry accounting software. Whenever you enter a financial transaction, the system will make a corresponding transaction.

When you open the dashboard, some of the immediate things you'll see include:

  • Total profit.
  • Total spending.
  • Outstanding revenue for your business.
  • Visual chart displaying your different expenses.

It's also easy to invoice with the software. Rather than needing to add clients in a separate location, you can add new clients to your business as you create their invoice. Each invoice can be customized with different settings and payment options. You can set up recurring invoices and further customize invoices from your entry screen.

Freshbooks vs Quickbooks

Another selling point is that the system automatically imports your business banking transactions and expenses. The software has the ability to track time, ideal for creators and professionals who price based on an hourly wage. This allows you to create invoices, proposals, and estimates based on how long a project takes to complete.

There are limited options to manage your clients and vendors through the system. You can create an automatic prompt to tell your clients if their invoice is past the due date. It's also possible to add late fees and change your preferred language and currency for different clients. Your accountant can access your data without any extra charge.


With Quickbooks, you'll find many of the same features that you get with the other system. There are most of the same invoice customization options, including the ability to create recurring invoices. You can manage retainers through the software, but it's not as easy.

Freshbooks vs Quickbooks

Different plans have different available features. The Simple Start plan has the most basic accounting features. When you get into the more advanced premium options, you get tools like bill payment, inventory management, and time tracking. It's also possible to connect your bank accounts to create automatic reconciliation.

By using the Accountant option, you can share your program data with your accountant or CPA.

The vendor and customer management capabilities are much more advanced than in Freshbooks, which makes this software ideal for those with larger enterprises that manage complex clients. Some of the account-to-account preferences that you can customize for each client include:

  • Billing addresses.
  • Shipping addresses.
  • Special notes.
  • Payment details.
  • Language preferences.
  • Tax information.
  • Attached documents and correspondence.
  • Account numbers.
  • Vendor billing rates.

Winner: Freshbooks

Freshbooks wins because most of the features are easily accessed without needing to purchase a premium account. For the average small business owner, everything you need is included for a fraction of the price. However, if you need more advanced client management software, you should definitely go with Quickbooks.

Support Tools


Freshbooks vs Quickbooks

Freshbooks has extended business hours during which people can use telephone and email support. For subscribers, there's a toll-free number to help with program issues, troubleshooting, and sales questions.

There's also in-product help and an in-product messaging system that lets you contact support staff. Online, you'll find a knowledge base with a ton of articles and easily-searched FAQs.


Freshbooks vs Quickbooks

Quickbooks allows you to contact support agents through email, one-on-one messaging, or phone calls. There are also featured articles and training options. Online is a searchable knowledge base that also includes featured articles about how to use the system.

Winner: Quickbooks

Quickbooks wins because it has messaging support available more readily than other forms of user support. If you prefer to solve problems through the telephone, though, the Freshbooks support is much better equipped.

Ease of Use


Freshbooks vs Quickbooks

The Freshbooks dashboard walks you through the setup process and tells you how much is left. It has a very easy-to-navigate interface that lays out all of your options and different resources. If you need help, you can start a chat from any screen.


Freshbooks vs Quickbooks

Quickbooks is fairly easy to set up, and the interface isn't difficult to use. However, it doesn't have the same in-system educational resources available. This means that you might have trouble navigating if you're new to financial management software and don't have an accounting background.

Winner: Freshbooks

Because of the amount of help and ease of setup, Freshbooks comes out ahead here. It's one of the best choices for people who aren't used to financial management software and don't know where to begin.

See Full Review of - Freshbooks | Quickbooks

Pros and Cons of Freshbooks


  • The software comes with four highly affordable pricing plans.
  • It's one of the easiest programs to use for contractors, small business owners, and freelancers.
  • You can have your business finances sorted and running within the same day you sign up for the program.


  • It's not the best plan for managing the bills and finances of a larger company.

Pros and Cons of Quickbooks


  • The system is better designed for small business owners to plan to grow their business and take on employees.
  • There are features that let you track your mileage and travel expenses when you travel for work.
  • It has options to automate and manage your month-to-month bill paying expenses.


  • The plans tend to be significantly more expensive, and the software is somewhat harder to learn due to having less onboarding and educational resources.

Final Thoughts: Which Is Better?

Both of these financial management systems are good choices to help small business owners and freelancers handle their affairs.

Quickbooks works best for those who have larger enterprises that need managing. It's outfitted with premium features that allow ongoing management of month-to-month expenses and bills. You can also use customized invoices and manage your clients. However, since it's not as intuitive, it's best for those with some accounting background.

On the other hand, Freshbooks works wonderfully for those who want an affordable and easy-to-use software. If you're a freelancer or contractor who doesn't have much business background but needs an easy way to keep track of expenses and income for tax time, this software comes with everything you need for a fraction of the Quickbooks price.


Official Top 5 Review Team
Official Top 5 Review Team

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